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Companies spend $20 in labor to file a document, $120 to search for misfiled documents and $250 to recreate a lost document.Companies spend 5% of their total filing costs on equipment, 20% on space and 70% on salaries.A typical four-drawer file cabinet holds 15,000- 20,000 pages, costs $25,000 to fill and $2,000 a year to maintain.In the mid 1990’s a UK Accounting Firm of Coopers & Lybrand did a study on the costs of storing paper in paper based filing systems and came up with the following figures. These records may then be accessed on all of the computers in the office or from remote locations using the internet. These systems will store all electronic records such as Word files, emails, audio files, video files and scanned images of paper documents. In most cases the Paperless Office or Electronic Document and Records Management System (EDRMS) is a computer based software solution that can reside on existing computers in the office or in the “Cloud”. I think most people would agree that this just sounds more efficient than doing things the old way on paper. So the Paperless Office is a work environment where information is stored and distributed electronically instead of by paper. “Recording or relaying information by electronic media rather than on paper.” The Merriam-Webster Dictionary defines Paperless as:
#PAPERLESS OFFICE SOLUTIONS IN EMAIL HOW TO#
This whitepaper will explain the advantages of EDRMS over paper filing systems and how to migrate from your existing paper system to the “PAPERLESS OFFICE”.
#PAPERLESS OFFICE SOLUTIONS IN EMAIL MANUAL#
Just as word processors have taken over from manual typewriters, Electronic Document and Records Management Systems or “EDRMS” (which is a more professional term than the Paperless Office) is taking over paper filing systems.
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Okay, the answer is “YES” the “Paperless Office” is not only possible but inevitable. The benefits of Electronic Document and Records Management.Why paper filing is going the way of the manual typewriter.Fact or Fantasy An overview of Electronic Document and Records Management